Registry Administrator - Exams

• Company: Plumpton College
• Closing Date: 11-01-2026
• Location: Plumpton, Lewes BN7 3AE
• Salary: up to £28,039 per annum
• Hours: 37.5 per week

Description

Plumpton College is seeking a highly organised and detail-focused Registry Administrator (Exams) to join our Registry and Exams team. This is a key role supporting the accurate administration of examinations and student data, ensuring a consistent, compliant and high-quality experience for learners across the College  

About the role 

Reporting to the EAG and Registry Manager, you will work closely with the Exams Officer, curriculum teams and external Awarding Bodies to manage exam entries, registrations, results and associated data. You will also provide flexible administrative support across the wider Registry function, contributing to audits, enrolments and compliance activity as required  

Key responsibilities 

• Process exam entries, registrations, and results using ProSolution and Awarding Body systems 

• Ensure compliance with JCQ and Awarding Body regulations at all times 

• Support exam scheduling, including rooming, invigilation, and access arrangements 

• Maintain accurate exams-related data, ensuring appropriate evidence is retained for audit purposes 

• Provide advice and guidance to curriculum teams on registrations and exam processes 

• Support the recording of results, distribution of certificates and learner communications 

• Deliver a high standard of customer service to learners, parents, and staff 

• Provide flexible administrative support across Registry, including enrolments, timetabling, and audits  

What we’re looking for 

You will be methodical, proactive and confident working with complex data in a regulated environment. You will also demonstrate: 

• A Level 3 qualification in IT, Business Administration, Customer Service or a relevant subject 

• GCSE English and Maths at grade C/4 or above 

• Excellent IT skills, including Microsoft Office and database systems 

• Proven experience of accurate data input and administration 

• Strong organisational skills with the ability to prioritise workload effectively 

• Excellent communication and interpersonal skills 

• A positive, self-motivated approach and the ability to work both independently and collaboratively  

Experience within an educational environment, use of ProSuite/ProSolution, timetabling, or working with Awarding Organisations (e.g. Pearson or City & Guilds) would be advantageous but is not essential  

Working pattern 

Core hours are 08:30–17:00, Monday to Friday. Some flexibility is required, including occasional evening or weekend working to support College events. This is an all-year-round role  

Why Join Us?    

At Plumpton College, we live our values—Ambitious, Professional, Enterprising, Passionate, Passionate, and Supportive—in everything we do. We are committed to creating a workplace where you can thrive, develop, and feel valued.   

We offer a competitive salary and generous annual leave of up to 26 days (pro rata), plus bank holidays and up to five efficiency days at Christmas. All support employees are eligible for membership of the Local Government Pension Scheme and benefit from a comprehensive programme of continuing professional development.   

We pride ourselves on fostering a supportive and inclusive environment. We have signed the Menopause Pledge, are a Disability Confident Committed employer, and offer a structured induction and supported six-month probationary period. Our coaching culture, supported by in-house Level 5 trained coaches, ensures ongoing personal and professional growth.   

Staff enjoy a range of additional benefits, including a TOTUM card for high street discounts, eligibility to apply for a Blue Light Card, free onsite parking, discounted Plumpton wine and courses, free eye tests, a cycle-to-work scheme, and access to the onsite gym.   

We actively promote wellbeing and inclusion through regular networking events focused on menopause, LGBTQ+, men’s health, and bereavement, as well as well-attended EDI and Sustainability committees driving positive change. Employees also have access to an Employee Assistance Programme and can take part in staff social events at Christmas and in the summer.   

Ready to Make a Difference?    

Join a forward-thinking college where your expertise can truly make an impact. Help us deliver high-quality, industry-relevant education that prepares our learners for meaningful futures.    

Apply today and be part of something extraordinary.    

We reserve the right to call candidates to interview/withdraw this vacancy at any time if there is a good level of response. Therefore, we recommend you submit your application as soon as possible.     

Plumpton College is committed to the promotion of equal opportunities and is dedicated to pursuing non-discriminatory policies and practices and eliminating unfair discrimination on any basis.    

Plumpton is committed to safeguarding and promoting the welfare of learners and expects all staff and volunteers to share this commitment.  

If you are detail-driven, customer-focused and motivated by supporting learner success, we would welcome your application.