Privacy policy & Cookie policy

Depending on how you interact with us, we may collect personal information including:

• your name and contact details
• your course interests and enquiry information
• application and enrolment information
• event registration details
• information you provide when contacting us by telephone, email or online forms
• website usage information collected through cookies (where you have given consent)

We use your personal information to:

• respond to your enquiries
• process applications and enrolments.
• administer courses and student services
• communicate important information about your studies
• improve our website and services
• organise events and open days
• meet our legal and regulatory obligations
• send marketing communications where you have given your consent

Plumpton College will be the ‘Data Controller’ of the personal data you provide to us.

All personal data is processed by relevant Plumpton College staff.  This data is located and stored on servers managed and overseen by system managers who act as data processors and are compliant with the provisions of the GDPR. No third parties have access to your personal data unless the law or you allows them to do so.

Hard copies of your personal data may be kept, and these are retained in lockable storage units.

We have a Data Protection policy in place to oversee the effective and secure processing of your personal data.

Depending on the activity, we process your information under one or more of the following lawful bases:

• your consent
• performance of a contract
• compliance with a legal obligation
• public task
• legitimate interests

We only share personal information where necessary.

This may include:

• government agencies and education funding bodies
• awarding organisations
• UCAS and other admissions partners
• IT service providers
• website hosting providers
• organisations providing services on our behalf

Where third parties process information for us, they do so under contractual agreements requiring them to protect your information.

We do not sell your personal information.

If you have chosen to receive marketing communications, we may contact you about courses, events and other College news. This will be through a platform called HubSpot, Purlos or our own internal system where we hold student data.

You can withdraw your consent or update your communication preferences at any time using the unsubscribe link in our emails or by contacting us.

We only keep personal information for as long as necessary to fulfil the purposes for which it was collected or to meet legal and regulatory requirements.

Retention periods are determined by our records management and data retention schedules.

Under UK data protection law you have the right to:

withdraw consent where processing is based on consent

• Under UK data protection law you have the right to:
• access your personal information
• request correction of inaccurate information
• request erasure in certain circumstances
• restrict or object to processing in certain circumstances
• request transfer of your data where applicable
• withdraw consent where processing is based on consent

If you have any questions about this Privacy Notice or how we process your personal information, please contact:

Data Protection Officer
Plumpton College
Ditchling Road
Lewes
East Sussex
BN7 3AE

Email: dataprotection@plumpton.ac.uk

If you are unhappy with how we have handled your personal information, please contact us first so we can try to resolve your concerns.

You also have the right to complain to the Information Commissioner’s Office (ICO).

Plumpton College uses cookies to:

• ensure the website functions correctly
• keep the website secure
• remember your preferences
• understand how visitors use the website
• improve website performance and user experience

When you first visit our website, you will be asked whether you wish to accept or reject non-essential cookies.

Essential cookies are always enabled because they are necessary for the operation of the website.

You can change your cookie preferences at any time using the Cookie Settings link available on the website.

Strictly Necessary Cookies

These cookies are required for the website to operate and cannot be switched off.

Examples include:

• user session management
• security
• load balancing
• accessibility preferences

Analytics Cookies

With your consent, we use analytics cookies to understand how visitors use our website. This helps us improve our content and services.

Examples may include:

• Google Analytics 4
• Youtube
• Meta Pixel
• Linkedin Insight Tag

These cookies collect information in an aggregated form and do not directly identify individual users.

Functional Cookies

These cookies remember choices you make, such as language or accessibility settings, to improve your experience.

Third-party Cookies

Some pages may contain embedded content or services from third parties, such as YouTube, Google Maps or social media platforms.

These providers may set their own cookies when you interact with their content. Their use of cookies is governed by their own privacy policies.

Most web browsers allow you to control or delete cookies through your browser settings.

Please note that disabling essential cookies may affect the functionality of the website.

A current list of cookies used on this website is maintained through our cookie consent platform and is updated automatically as website technologies change.